FIG General Assembly

Minutes

24th General Assembly
7 and 11 May 2001 in Seoul, Korea

MINUTES

of the 24th General Assembly held at the Sheraton Walker Hill Hotel and Conference Centre, Seoul, Republic of Korea on 7th and 11th May 2001.
Introduction

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MINUTES

First Session, Monday 7 May, 11.00 - 12.30

1. OPENING PROCEEDINGS

President Robert W. Foster opened the General Assembly and welcomed the participants to this 24th General Assembly of the Federation and to the Republic of Korea. He expressed apologies from Dr Paul Munro-Faure, chair of Commission 7 who was not able to attend the meeting. Noted that several other apologies were received but these were not read in public. The General Assembly honoured the past Honorary Members Edna Rutland (UK) and Ernst Höflinger (Austria) with a moment of silence.

The President then advised the General Assembly on the practical guidelines for the meeting. These included that all new topics that the members want to be discussed at the next session of the General Assembly have to be raised in the previous meeting and submitted to the Bureau in written. For the topics to be discussed at the second session of the 24th General Assembly the deadline for such topics will be 5pm May 12, 2001. Noted that for the items that need formal decision the voting will take place by raising the name plate of the Member Associations.

2. ROLL CALL

Vice President Christian Andreasen took the roll call. 

Appendix to items 2 & 23: Roll call.
 Adobe Acrobat version

41 Member Associations out of 85 were present at this session which is more than one third of the membership needed for the General Assembly to be constitutionally valid.

Motion: That the delegates and observers attending the General Assembly be entered in the records and that at the second session of the General Assembly roll call will be made only for member associations while other members and participants will be recorded only.

Decision: The motion was adopted.

3. APPOINTMENT OF TELLERS

Motion: That the General Assembly appoints two persons as tellers following the principle adopted at the 22nd General Assembly so that the tellers will represent member associations hosting the preceding (Czech Union of Surveyors and Cartographers) and the current General Assembly (Korea Confederation of Surveyors).

Decision: The General Assembly resolved to appoint Dr. Vaclav Slaboch (Czech Union of Surveyors and Cartographers) and Dr. Jungho Kim (Korea Confederation of Surveyors) as tellers for the duration of the meeting.

4. ADOPTION OF THE AGENDA

Motion: That the General Assembly adopts the agenda with the following amendments which were included in the additional agendas tabled on May 7 and May 11:

  • To add a new item under item 6. Membership namely membership application from the Ordre National des Ingénieurs Géomètres-Topographes (Morocco) as item 6.1.5;
  • Under item 6.3.1 Expungements the Bureau is delighted to inform that all member associations that have been more than three years in arrears with their membership fees have made at least partly payments and that therefore this item will be withdrawn from the agenda;
  • Item 6.4 Other membership issues. There are new sponsor members and academic members which the Bureau wants to inform the General Assembly; and
  • To add a new agenda item 19 B Other matters before agenda item 20. Under this item the General Assembly will be informed about the FIG guidelines on the use of the FIG logo.

At the second session on Friday May 11 that the General Assembly:

  • To add a new item under Membership namely membership application from the Mongolian Association of Surveying and Mapping (MASM) as item 6.1.6; and
  • To record the decisions of the Bureau on other membership issues, item 6.4.

Decision: The motion was adopted.

5. ADOPTION OF THE MINUTES OF THE 23rd GENERAL ASSEMBLY

Minutes have been circulated previously. After distributing the minutes two amendments have been made. These are to items 21 (Membership Subscriptions (added the aim of the Bureau to stabilise the membership fees) and 27 (The Future Governance of FIG - spelling mistake in the number of proposed Vice Presidents - and addition to the discussion records that "someone from a member association who has experience of organising a working week or congress should be appointed to the task force"). These amendments have previously added on the minutes posted on the FIG web site.

Please bring your copy of the minutes of FIG General Assembly 2000 with you to the meeting.

Motion: That the minutes be adopted with following amendments:

21. Subscription rates 2002

  • To add the following text in the introduction: "Treasurer Charles Challstrom, however, informed the General Assembly that the goal of the Bureau is to stabilise the membership fees and to increase the amount of other income instead of continuing with annual increases with the membership fees."

27. The future governance of FIG

  • To add under the discussion following text: "Iain Greenway (UK) pointed out that in the NRG there should not be members from the current Council and suggested that someone from a member association who had experience of organising a working week or congress should be appointed to the Task Force - Review of Commission, Task Force and Permanent Institution Structure 2000-2002."

  • To make a change in the motion and decision as follows: " - - that the Council shall consist of a President and four Vice Presidents" instead of five Vice Presidents as it was recorded in the original minutes because the original Task force report was suggesting four Vice Presidents.

Decision: The motion was adopted

6. MEMBERSHIP

6.1 Acceptance of new members

6.1.1 Professional Association of Real Estate Specialists and Surveyors - PARESS (Armenia)

The Professional Association of Real Estate Specialists and Surveyors - PARESS (Armenia) has submitted a formal application to become a member association of FIG. The Bureau has considered the application and believes that the association meets criteria for membership of FIG as a member association. Both candidates from Armenia (PARESS and APS) have been informed about the situation with two applications and they have not opposed that both associations will become members of FIG.

Appendix to item 6.1.1: Application form from the Professional Association of Real Estate Specialists and Surveyors (PARESS).
Adobe Acrobat version 

Motion: That the General Assembly admits the Professional Association of Real Estate Specialists and Surveyors (PARESS) as a member association of FIG.

Decision: The motion was adopted.

6.1.2 Association of Private Surveyors, APS (Armenia)

The Association of Private Surveyors (APS), Armenia has submitted a formal application to become a member association of FIG. The Bureau has considered the application and believes that the association meets criteria for membership of FIG as a member association. Both candidates from Armenia (PARESS and APS) have been informed about the situation with two applications and they have not opposed that both associations become members of FIG.

Appendix to item 6.1.2: Application form from the Association of Private Surveyors (APS).
Adobe Acrobat version 

Motion: That the General Assembly admits the Association of Private Surveyors (APS) as a member association of FIG.

Decision: The motion was adopted.

6.1.3 Maanmittausalan ammattikorkeakoulu- ja opistoteknisten Liitto MAKLI ry (Finland)

Maanmittausalan ammattikorkeakoulu- ja opistoteknisten Liitto MAKLI ry (Finland) has submitted a formal application to become a second member association of FIG from Finland. The Bureau has considered the application and believes that the association meets criteria for membership of FIG as a member association. The application was supported by the existing Finnish member association (Suomen Maanmittausinsinöörien Liitto - Finnish Association of Surveyors MIL).

Appendix to item 6.1.3: Application form from the Maanmittausalan ammattikorkeakoulu- ja opistoteknisten Liitto MAKLI ry.
Adobe Acrobat version 

Motion: That the General Assembly admits the Maanmittausalan ammattikorkeakoulu- ja opistoteknisten Liitto MAKLI ry as a member association of FIG.

Decision: The motion was adopted.

6.1.4 Colegio de Ingenieros y Agrimensores de Puerto Rico (Puerto Rico, USA)

The Colegio de Ingenieros y Agrimensores de Puerto Rico has submitted a formal application to become a new member association of FIG. The Bureau has considered the application and believes that the association meets criteria for membership of FIG as a member association. The US member association the American Congress on Surveying and Mapping (ACSM) has been consulted on the application and it supports the membership.

Appendix to item 6.1.4: Application form from the Colegio de Ingenieros y Agrimensores de Puerto Rico.
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Motion: That the General Assembly admits the Colegio de Ingenieros y Agrimensores de Puerto Rico as a member association of FIG.

Decision: The motion was adopted. In his greetings to the General Assembly President Angel Villalba Ortiz, Instituto de Agrimensores expressed that it is an honour for CIAPR to become of member of FIG and invited the members to participate the first ever FIG seminar in Puerto Rico February 6-8, 2002.

6.1.5 Ordre National des Ingénieurs Géometres-Topographes (Morocco)  

The Ordre National des Ingénieurs Géomètres-Topographes from Morocco has submitted a formal application to become a new member association of FIG. The Bureau has considered the application and believes that the association meets the criteria for membership of FIG as a member association.

Appendix to item 6.1.5: Application form from the Ordre National des Ingénieurs Géomètres-Topographes. 
Adobe Acrobat version 

Motion: That the General Assembly admits the Ordre National des Ingénieurs Géomètres-Topographes as a member association of FIG.

Decision: The motion was adopted.

6.1.6 Mongolian Association of Surveying and Mapping (MASM)

The Mongolian Association of Surveying and Mapping (MASM) from Mongolia has submitted a formal application to become a new member association of FIG. The Bureau has considered the application and believes that the association meets the criteria for membership of FIG as a member association.

Appendix to item 6.1.6: Application form from the Mongolian Association of Surveying and Mapping. 
Adobe Acrobat version

Motion: That the General Assembly admits the Mongolian Association of Surveying and Mapping as a member association of FIG.

Decision: The motion was adopted.

6.2 Restoration of the Membership of the Nigerian Institute of Surveyors

The Nigerian Institute of Surveyors has paid its all arrears after the expulsion at the General Assembly in Prague. The Bureau has, therefore, restored the membership of the Nigerian Institute of Surveyors with all membership benefits.

Motion: That the General Assembly restores formally the membership of the Nigerian Institute of Surveyors and records the action already taken by the Bureau.

Decision: The motion was adopted.

6.3 Expungements 

6.3.1 Expungements

The Bureau wants to inform the General Assembly that the Association des Géomètres Algériens, Ikatan Surveyor Indonesia and Ukrainian Society of Surveying have made partly payments for their arrears and that arrangements have been made for the remaining arrears so that none of these associations is at the moment more than three years in arrears with its membership fees.

Motion: The motion on expelling member associations from the FIG membership has been withdrawn from the agenda.

Decision: The motion was adopted.

6.3.2 Resignation of The Real Estate Institute of Zimbabwe

The Real Estate Institute of Zimbabwe has 30th May 2000 informed the Bureau that it is impossible for the Institute to pay its outstanding and future subscriptions to FIG and it therefore has to resign from the Federation. The situation has been confirmed again 15th February 2001 and because it is not possible to admit a free membership to any member association the Bureau has decided to accept the resignation of The Real Estate Institute of Zimbabwe from its membership in FIG.

Motion: That the General Assembly records that The Real Estate Institute of Zimbabwe has resigned from the Federation.

Decision: The motion was adopted.

6.4 Other membership matters 

The Bureau wants to inform the General Assembly on the following changes in the membership of FIG:

Affiliates 

The Bureau has admitted the following three organisations to become affiliate members of FIG:

  • Instituto Geográfico Nacional, El Salvador

  • Instituto Geográfico Nacional, Guatemala

  • Ministry of Land Management, Urban Planning and Construction, Cambodia.

Sponsor members 

The Bureau has admitted the following seven companies to become sponsor members of FIG:

  • Terra Map Server GmbH, Germany; specification: Internet and GIS, Corporate Membership category: E

  • Hansa Luftbild Sensorik und Photogrammetrie GmbH, Germany; specification: photogrammetry. Corporate Membership category: E

  • Environmental Systems Research Institute, Inc. (ESRI); USA; specification: GIS and mapping software; Corporate Membership category: C

  • GeoInformatics; specification: publisher/journal; The Netherlands; Corporate Membership category: E

  • MicroSurvey Software, Inc.; Canada; specification: software; Corporate Membership category: E

  • SurveyPlanet, Inc; USA; specification: web portal: Corporate Membership category: E

  • GTZ (German Agency for Technical Cooperation), Germany ,Corporate Membership category: E. 

Further the Bureau wants to inform that after Trimble Navigation Limited completed its acquisition of the Spectra Precision, both being sponsor members of FIG, Trimble Navigation Ltd stays as a sponsor member of FIG representing both former sponsor members.

Correspondents

The Bureau has expelled correspondents from Belize and Botswana, because they have not shown any activity in the work of the Federation 2nd December 2000.

The Bureau has admitted M. Alassane Ba and from Senegal to become a correspondent of FIG 2nd December 2000 and M. Issofa Nchottou from Cameroon 7th March 2001.

Academic members

The Bureau wants to inform the General Assembly that 17 new academic members have joined FIG after the General Assembly in Prague and that the number of academic members 11 May 2001 is 37. The new academic members are:

  • Istanbul Technical University, Civil Engineering Faculty, Department of Geodesy and Photogrammetry

  • Michigan Technological University, School of Technology, Surveying

  • New Mexico State University, Surveying Engineering

  • Espoo-Vantaa Institute of Technology (EVITech)

  • Universadad de Concepcion, Unidad Académica Los Angeles, Departamento Geomensura, Chile

  • Facultad de Ciencias Exactas y Tecnologias / UNSE, Departamento Academico de Agrimensura, Argentina

  • University of Applied Sciences Oldenburg/Ostfriesland/Wilhemshaven, Department of Surveying Engineering, Germany

  • Universidad Politécnica de Madrid, Escuela Universitaria de Ingeniería Técnica Topográfica, Spain

  • University of Agricultural Sciences Vienna, Institute of Surveying, Remote Sensing and Land

  • The Royal School of Military Survey, Geographic Engineer Group

  • Anhalt University of Applied Sciences, Faculty of Surveying Engineering

  • Universidad de Puerto Rico, Civil Engineering Department

  • Department of Geodesy of the Mongolian Technical University

  • Vilnius Gediminas Technical University, Geodesy and Cadastre/Construction Technology and Management

  • Lithuanian University of Agriculture, Land Management Department

  • The University of Nottingham, Institute of Engineering Surveying and Space Geodesy

  • Wuhan University, Resources & Environment School; Geodesy School; and Urban Planning School.

Motion: That the General Assembly notes the actions that the Bureau has taken with other membership matters.

Decision: The motion was adopted. The new member associations from Puerto Rico and Mongolia and the new affiliate from Cambodia as well as the new corporate member GTZ were presented with their membership certificates. At the second session of the General Assembly Prof. Andrzej Hopfer was presented with his badge with silver oak leaves and certificate of Honorary Membership after he was appointed as an Honorary Member at the 23rd General Assembly in 2000.

7. PRESIDENT'S REPORT

The report of the President of the Federation includes a review on the activities of the Federation during the past year and report of the activities taken by the Bureau members, other FIG representatives and the FIG office.

His subsequent oral presentation highlighted the activities during the past year and his recent visit to the Czech Republic, the Slovak Republic, Lithuania and Latvia. He further informed the General Assembly that the Bureau had signed a new contract with the Den danske Landinspektørforening DdL on the FIG Office in Seoul, which confirms the continuity of permanent office in Copenhagen after the first five years including remarkable financial support from the hosting country.

Appendix to item 7: President's report.
Adobe Acrobat version 

Motion: That the General Assembly adopts the President's report.

Decision: The motion was adopted.

8. IMPLEMENTATION OF THE FIG WORK PLAN 1999 - 2003

The Bureau has prepared a follow-up report on the implementation of the FIG Work Plan adopted at the General Assembly in Prague, May 2000. The report includes the parts of the Work Plan which implementation was given to the Bureau and the FIG officers. The implementation of the Commission work plans is included in the Commission reports.

Appendix to item 8: Review on the implementation of the FIG Work Plan 1999 - 2003.
Adobe Acrobat version 

Motion: That the General Assembly notes the report on implementation of the FIG Work Plan 1999 - 2003.

Decision: The motion was adopted.

9. REPORTS FROM CHAIRS OF COMMISSIONS AND AD HOC COMMISSION ON CONSTRUCTION ECONOMICS AND MANAGEMENT

The Commission chairs have submitted written reports on the Commission activities since the General Assembly in Prague. 

Appendices to item 9:

Motion: That the General Assembly adopts the written reports and records its thanks to the chairs and officers of the Commissions for their past year's work.

Decision: The motion was adopted.

10. REPORTS FROM THE DIRECTORS OF PERMANENT INSTITUTIONS

Appendices to item 10:

Hagen Graeff (DVW, Germany) informed the General Assembly about a new promotion leaflet that was launched to increase the sale of the Multilingual Technical Dictionary and that it was distributed to the participants of the General Assembly.

Motion: That the General Assembly adopts the reports and records its thanks to the Directors for their past year's work.

Decision: The motion was adopted.

11. REPORT OF THE DIRECTOR, FIG/UN LIAISON

Appendix to item 11: Report of the Director, FIG/UN Liaison
Adobe Acrobat version 

Prof. Ian Williamson, Director, FIG/UN Liaison expressed in his subsequent oral presentation the importance of having FIG strategy on the Federation's UN policy and to focus on certain activities. These shall include co-operation with the UNCHS (Habitat), UN FAO, UN DESA and the UN Regional Cartographic Conferences. He also draw the attention to the incoming joint FIG / UN events in Nairobi, 2-5 October 2001 and in Mexico, 10-12 September 2002.

Motion: That the General Assembly adopts the report and the Director's recommendations resulting from his subsequent report and records its thanks to the Director, FIG/UN Liaison for his past year's work.

Decision: The motion was adopted.

12. FIG AGENDA 21

FIG Task force on Sustainable Development has completed its work and produced a draft document FIG Agenda 21. This report is the surveyors' response on implementation the concept of sustainable development in FIG and its member associations. It includes recommendations on implementing Agenda 21 from the Earth Summit in Rio de Janeiro 1992 and the Habitat Agenda adopted at the Habitat II Conference in Istanbul, 1996.

Helge Onsrud, Chair of the Task force presented the report to the General Assembly. It was noted that the whole report will be presented at the technical conference in Seoul. He encouraged the member associations to promote the Agenda e.g. by translating it to their own languages (at the moment there already exist translations to Spanish and Finnish both provided by members). He further requested the Bureau and the Commissions to make their plans on the implementation of the FIG Agenda 21 and on the assessment of its implementation.

Appendix to item 12: FIG Publication no 23: FIG Agenda 21. Draft proposal for the FIG General Assembly, Seoul, Korea, 6-11 May 2001.

Motion: That the General Assembly records the FIG Agenda 21 and adopts its recommendations for FIG and its member associations for implementation and further records its thanks to the Task force chair and its members for the excellent work they have done.

Decision: The motion was adopted.

13. FIG GUIDELINES ON WOMEN'S ACCESS TO LAND

The FIG Commission 7 Task force on Women's Access to Land has prepared a report for FIG guidelines on women's access to land. The Task force was established by FIG Commission 7 and its Working Group 7.2 Land Ownership in the 21st Century: Access to Land. The report "Women's Access to Land - FIG Guidelines: Principles for Equitable Gender Inclusion in Land Administration: Background Report and Guidelines" has been prepared by Katalin Komjathy and Susan Nichols with the financial support of Sida and Swedesurvey. The Bureau has considered the report and its guidelines to be so important that it decided to bring it to the General Assembly for its adoption. Commission 7 supports the adoption of the guidelines already in Seoul with the aim to use the report at international fora as FIG input to the discussion on security of tenure.

Katalin Komjathy presented the background of the report and the guidelines to the General Assembly. It was noted that the whole report would be presented in the technical conference in Seoul.

Appendix to item 13: FIG Publication no 24: Women's Access to Land - FIG Guidelines: Principles for Equitable Gender Inclusion in Land Administration: Background Report and Guidelines. Draft proposal for the FIG General Assembly, Seoul, Korea, 6-11 May 2001.

Motion: That the General Assembly records the report on women's access to land and adopts the recommended guidelines for surveyors in land administration and land administration projects and further records its thanks to the Task force members and the authors of the report for the excellent work they have done.

Decision: The motion was adopted.

14. FIG GUIDE ON STANDARDISATION

The FIG Task force on Standards is preparing the FIG Guide on Standardisation for endorsement at the General Assembly in Washington in April 2002. The guide has been created by the Task force to assist FIG Bureau, Commissions and member associations in their efforts to make a difference in standardisation activities and further to explain how surveyors can be actively engaged in the standardisation processes.

Iain Greenway, Chair of Task force on Standards presented the draft documents to the General Assembly with the request that the member associations and those interested are requested to send their comments to the chair by 30 June 2001. It was noted that the report is discussed at an open workshop on standards during the working week in Seoul.

Appendix to item 14: Draft FIG Guide on Standardisation
Adobe Acrobat version 

Motion: That the General Assembly approves to prepare the FIG Guide on Standardisation for endorsement at the General Assembly in Washington in 2002 and notes the current status with its preparation.

Decision: The motion was adopted.

15. LIAISON WITH INTERNATIONAL ORGANISATIONS

Appendices to item 15:

Motion: That the General Assembly adopts the FIG/ISM and FIG/IAG Memoranda of Understanding, adopts the report and its recommendations and records its thanks to all who have contributed to the development of FIG liaison activities during the past year.

Decision: The motion was adopted.

16. AMENDMENTS TO FIG STATUTES AND INTERNAL RULES

The General Assembly in Prague adopted the recommendations of the Task Force on the Future Governance of FIG including principles of a democratic and fully elected Council. At the same time the General Assembly agreed to make amendments to the statutes and internal rules to be adopted at its next meeting to be held in Seoul, in May 2001.

To help the adoption procedure the Bureau posted the draft statutes and internal rules on the FIG web site in December 2000. The final proposal for new statutes and internal rules include proposals made by the Task force - including procedure for elections - and amendments proposed by several member associations. In addition some amendments are proposed based on the experiences after the establishment of the permanent office. The proposal does not include any changes to the Commission, Task force and Permanent institution structure which are under consideration by the new Task force established in Prague.

The proposal for the FIG Statutes and Internal Rules have been circulated with the agenda. The circulated set of Statutes and Internal Rules includes Statutes; Internal Rules; Responsibilities of the Council Members; Guidelines on organising congresses and working weeks; and Guidelines on FIG certificates and badges. In addition there was a list of the Council Members during the transition period to help orientation.

Dr Tom Kennie, Chair of the Task force introduced the new Statutes and Internal Rules at the General Assembly.

Appendix to items 16 and 24: Proposal for FIG Statutes and Internal Rules
Adobe Acrobat version 

Motion: That the General Assembly notes the presentation, agrees to make the decision on the new Statutes and Internal Rules at its second session on Friday 11 May, 2001 and further agrees that any proposals for changes shall be submitted in written to the Bureau by 5pm May 8, 2001.

Decision: The motion was adopted.

17. FIG ACCOUNTS FOR 2000 AND AUDITOR'S REPORT

Appendices to item 17:

Motion: That the General Assembly adopts the audited accounts for 2000.

Decision: The motion was adopted.

18. BUDGET 2001 AND 2002

Appendices to item 18:

Motion: That the General Assembly notes the up-dated budget for 2001 and adopts the budget for 2002.

Decision: The motion was adopted.

19. SUBSCRIPTION RATES FOR 2003

The General Assembly is required to set levels of fees for member associations two years in advance of the year in which they become payable. Fees are payable in respect of each individual member up to a maximum of 4,000 members; member associations with more than 4,000 members pay fees in accordance with a sliding scale (minute 23 of FIG(GA)M(98)1). Fees for 2001 and 2002 are:

  Per capita fee Minimum fee Maximum fee
2001 Sw.frs. 4.95 per member up to a maximum of 4,000 members  Sw.frs 100.00 108 per cent of the fee payable by an association with 4,000 members
2002 Sw.frs. 5.20 per member up to a maximum of 4,000 members Sw.frs. 100.00 112 per cent of the fee payable by an association with 4,000 members

The German Bureau will be in charge for the FIG administration starting 1 January 2003. Therefore the proposal for subscriptions for 2003 has been prepared jointly with the US and German Bureaux. The Bureaux have considered the FIG financial situation in the perspective of five years to guarantee the continuity of the permanent office and the change to the new governance structure. According to this study the financial situation seems to develop positively but there is still need to collect reserves for the transition period. Following the discussions under the recent years how FIG could support the member associations from the developing countries the proposal for subscriptions for 2003 includes a new element. It is proposed that member associations from poorest countries should get a reduction to their membership fees. The proposed reduction is 50 per cent from per capita fee. It is proposed to be given to member associations coming from countries listed by the World Bank as low-income economies (64 countries in 1999) and low-middle-income economies (55 countries in 1999). The financial impact of this change in the subscription structure is about 24,500 Swiss francs per year which is about 5 per cent of the estimated total income of the Federation in 2003.

Appendix to item 19: List of member associations coming from countries classified by the World Bank as low-income economies and low-middle-income economies and the financial impact to the FIG economy.
Adobe Acrobat version 

Motion: That the General Assembly adopts following membership fees payable by member associations in 2003:

  Per capita fee Minimum fee Maximum fee
2003  Sw.frs. 5.30 per member up to a maximum of 4,000 members
Member associations coming from countries listed in appendix 19 shall pay Sw. frs 2.65 per member up to a maximum of 4,000 members		 Sw.frs. 200.00 118 per cent of the fee payable by an association with 4,000 members

Decision: The motion was adopted unanimously.

19 B. OTHER MATTERS 

Guidelines on the Use of the FIG Logo

The Bureau has adopted guidelines on the use of the FIG logo.

Appendix to item 19 B: Guidelines on the use of the FIG logo. 
Adobe Acrobat version

Presentation from the Lebanese delegation

President Sarkis Fadous from the Ordre des Géomètres-Topographe du Liban made a presentation to the General Assembly on a) on the importance of protecting the profession by FIG document explaining the mission and role of a surveyor; b) on the importance of unified profession and co-operation between the member associations; and c) invited the members to participate to the first international surveying conference " The Topographic Science and its Technological and Technical Application in the Middle East Region" in Beirut 11-13 September 2001.

Motion: That the General Assembly notes these reports.

Decision: The motion was adopted.

20. INTRODUCTIONS TO THE BREAKOUT SESSIONS

Dr. Tom Kennie presented the background paper "The Review of the Commission Structure - Interim Discussion Paper" for the first breakout session, Prof. Holger Magel presented the background paper "Future Strategy of FIG - Discussion Paper" for the second breakout session and Bernard Bour presented the last discussion paper "Cultures and Languages in FIG" for the third breakout session.

Appendices to items 20, 21 and 26:

Motion: That the General Assembly notes the presentations.

Decision: The motion was adopted.

Breakout Sessions, Monday 7 May, 13.30 - 15.00

21. BREAKOUT SESSIONS

Breakout sessions were be arranged on the following topics:

  • Review on Commission structure

    • Moderator: Dr. Tom Kennie

  • Future Strategy of FIG 

    • Moderator: Prof. Holger Magel

  • Cultures and Languages in FIG

    • Moderators: Bernard Bour and Hagen Graeff

Appendices to items 20, 21 and 26:

All breakout groups reported back to the General Assembly at its second session on 11 May 2001.

President's Meeting, Friday 11 May, 8.30 - 10.00

22. PRESIDENT'S MEETING

33 Presidents and leaders of the delegations attended the President's Meeting where different aspects of FIG and its activities, co-operation between FIG and the Member Associations and the problems of the Member Associations were discussed. Separate notes from this meeting are circulated to the Presidents of Member Associations and to the participants of this meeting.

General Assembly, Second Session, Friday 11 May, 10.00 - 13.00

23. ROLL CALL

Vice President Christian Andreasen took the roll call.

Appendix to items 2 & 23: Roll call.
Adobe Acrobat version.

43 Member Associations out of 85 were present at this session which is more than one third of the membership needed for the General Assembly to be constitutionally valid.

Motion: That present members be recorded in the minutes.

Decision: The motion was adopted.

24. AMENDMENTS TO FIG STATUTES AND INTERNAL RULES

The proposal for new Statutes and Internal Rules has been introduced at the first session of the General Assembly. No proposals for changes to the statutes and internal rules were received from Member Associations by 5pm May 8, 2001, except that the FIG Foundation has proposed a change to paragraph 7.1 of the Statutes as follows:

Original version: 7.1 The Federation shall indemnify employees, members of the Federation and members of the Council against any liability in respect of actions properly taken on behalf of the Federation.

Proposed version: 7.1 The Federation shall indemnify employees, members of the Federation and all FIG officers and Directors against any liability in respect of actions properly taken on behalf of the Federation. 

The Bureau has considered this proposal and propose to the General Assembly that it adopts this amendment to the Statutes.

Appendix to item 16 and 24: Proposal for FIG Statutes and Internal Rules.
Adobe Acrobat version 

Motion: That the General Assembly adopts the new FIG Statutes and Internal Rules as proposed and with the further amendment to paragraph 7.1 proposed by the FIG Foundation and decides that they will come into force immediately. 

Decision: The motion was put in a formal voting in which the result was 41 votes in favour, no objections and no abstentions. The new Statutes and Internal Rules were thus adopted unanimously and with ovation.

25. NOMINATION REVIEW GROUP

The new Statutes and Internal Rules, if adopted in the proposed format, require that there shall be a Nomination Review Group to prepare the elections. The General Assembly shall establish the NRG on recommendation of the Council.

The first election to which the NRG is needed will be the election of the first elected Vice President that will take place at the General Assembly in Washington DC in 2002. Therefore the NRG has to be nominated in Seoul. To help the first nomination the Bureau has already explored the situation and made its recommendation to the General Assembly. When making its recommendation the Bureau has tried to find persons who are familiar with FIG and who represent different cultures and regions and that all are further largely respected within the Federation.

Motion: That the General Assembly establishes the Nomination Review Group and confirms the decision of the Bureau to nominate following five members to the Nomination Review Group: Chair: Prof. Peter Dale, Past President of FIG (UK) and members: Jan De Graeve, Director of the Permanent Institution on the History of Surveying and Measurement (Belgium), Grahame Lindsay, Honorary member of FIG (Australia), Hans Josef Platen, former President of DVW (Germany) and Dr. Dato' Abdul Majid Mohamad, Representative of Institution of Surveyors of Malaysia in FIG and Chair of Permanent Committee on GIS Infrastructure for Asia and the Pacific. The term of office for the first NRG will be from General Assembly in Seoul to the end of the FIG Congress 2002.

Decision: The motion was adopted unanimously in a formal voting by 38 votes in favour, no objections and no abstentions.

26. REPORTS FROM THE BREAKOUT SESSIONS

The moderators from the three breakout sessions reported back to the General Assembly on the findings of their breakout sessions.

Appendices to item 26:

Motion: That the General Assembly notes the reports of the breakout sessions.

Decision: The motion was adopted.

27. REPORT FROM ACCO

Vice President Holger Magel, Chair of ACCO made a report on the Advisory Committee of Commission Officers (ACCO) meetings held on 6 and 10 May 2001.

Appendix to item 27: Report from the ACCO Meetings. 
 Adobe Acrobat version

Motion: That the General Assembly confirms John Parker's nomination as the ACCO representative to the Council for calendar year 2002 and further that the General Assembly adopts the report and its recommendations and records its thanks to ACCO for its past year's work. 

Decision: The motion was adopted.

28. REPORTS FROM THE COMMISSION CHAIRS

The Commission chairs made reports on the Commissions activities and meetings during the working week 2001.

Appendix to item 28. Report of the Commission Chairs to the General Assembly on the Commission activities during the Working Week. 
Adobe Acrobat version

Motion: That the General Assembly notes the reports.

Decision: The motion was adopted.

29. REPORTS FROM THE TASK FORCES

The Task forces had several meetings during the working week and their chairs reported back to the General Assembly on the results of these meetings.

Appendices to item 29:

Motion: That the General Assembly adopts the reports of the task forces and records its thanks to all task force chairs for their past year's work.

Decision: The motion was adopted.

30. REPORT OF THE PRESIDENT OF THE FIG FOUNDATION

The FIG Foundation had its General Meeting in Seoul 7 May 2001. The meeting adopted the new Statutes and decided finally to close the FIG Education Foundation. It further made a proposal to the Bureau that the number of Directors should be five and that these Directors should be Holger Magel as the President, and Stig Enemark, Iain Greenway, John Hohol and Ian Williamson as Directors. It was further noted that the amount of voluntary donations to the Foundation in Seoul was US$ 950.

The Bureau adopted the report and Statutes of the Foundation and nominated the following members to the Board of Directors for the period of May 2001to December 2002 if the General Assembly confirms the Statutes: President: Holger Magel; Vice Presidents: Stig Enemark, Iain Greenway, John Hohol and Ian Williamson. 

President of the FIG Foundation, Prof. Holger Magel will made a subsequent oral report at the meeting informing the General Assembly on the fundraising campaign prepared for the next year including fundraising dinner at the FIG Congress 2002.

Appendices to item 30:
30.1 Report of the FIG Foundation
Adobe Acrobat version
30.2Statutes of the FIG Foundation
 Adobe Acrobat version

Motion: That the General Assembly adopts the report and its recommendations and adopts the rules for the FIG Foundation and records its thanks to The Institution of Surveyors, Australia and the former Directors of the FIG Education Foundation John Curdie and John Medbury for their efforts in establishing the Foundation and running it during its existence in Australia.

Decision: The motion was adopted unanimously in a formal voting by 40 votes in favour, no objections and no abstentions.

31. REPORT OF THE CONGRESS DIRECTOR, FIG CONGRESS 2002

Appendix to item 31: Report of the Congress Director, FIG Congress 2002.
 Adobe Acrobat version 

Motion: That the General Assembly notes the report of the Congress Director.

Decision: The motion was adopted.

32. REPORTS ON WORKING WEEKS 2003, 2004 AND 2005 AND CONGRESS 2006

Yerach Doytsher presented the situation with the arrangements with the FIG working week 2003 in Eilat, Israel 18-23 May 2003; Gerassimos Apostolatos the FIG working week 2004 in Athens, Greece 23-28 May 2004; Mohamad Mossaad Ibrahim the FIG working week 2005 in Cairo, Egypt, May 7-12 May 2005 and Marcus Wandinger the FIG Congress 2006 in Munich in August-September 2006.

Appendices to item 32:

Motion: That the General Assembly notes progress with the arrangements for each Working Week and Congress 2006.

Decision: The motion was adopted.

33. PRESENTATION OF CERTIFICATES OF APPRECIATION

At the closing ceremony certificates of appreciation and the FIG table banner were presented to the Korea Confederation of Surveyors. Certificates of appreciation were delivered to Co-Chairs of the Organising Committee of FIG working week 2001 President Jaeyoung Kim, Korea Confederation of Surveyors and President Jaehwa Choi, Korean Association of Surveying and Mapping; members of the Organising Committee: Hanyoung Jang, Chankyung Sung, Moowon Kim, Jongchul Park, Jisung Shin, Joonsik Kim and Insook Kim; Ms. Jeasoon Song from P.C.O.; and finally to Dr. Jungho Kim, Secretary General of the Organising Committee for their great contribution to the success of the FIG working week 2001 in Korea.

34. CLOSING PROCEEDINGS

The President informed the General Assembly that all new issues that the Member Associations want to get included to the agenda of the 25th General Assembly of FIG has to be submitted to the FIG office no later than 15 November 2001 so that the Council is able to consider them at its meeting in December 2001, otherwise these issues will be postponed to the next General Assembly. Same date will also be the deadline for any Task force and Commission and their working group reports that are expected to be endorsed by the General Assembly in Washington.

The President then formally closed the 24th General Assembly of the Federation.

At the closing ceremony the FIG banner was handed over by President Jaeyoung Kim and Secretary General Jungho Kim (Korea Confederation of Surveyors) to Congress Director, FIG 2002 Mary Clawson (American Congress on Surveying and Mapping).

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